Facilities Coordinator – Building Services & FM Operations

Location: West Central London Hours: Monday to Friday, 08:00 – 17:00 Salary: £36,000 + benefits

About the Role:

We are seeking an organised and proactive Facilities Coordinator to support the daily operations of a state-of-the-art commercial office in West Central London. Working closely with on-site engineers, contractors, and client representatives, you will ensure the smooth delivery of planned and reactive maintenance, statutory compliance, and soft service support throughout the facility.

This is a fantastic opportunity for someone with strong coordination experience in the Facilities Management sector looking to contribute to a premium, forward-thinking workspace environment.

Key Responsibilities:

• Oversee day-to-day coordination of maintenance tasks and contractor activity

• Monitor and update CAFM systems (e.g. Concept, Maximo, Planon)

• Schedule statutory PPMs and track reactive tickets to resolution

• Maintain accurate site documentation including logbooks, permits, RAMS, and compliance records

• Support H&S procedures and assist with audits and inspections

• Liaise with helpdesk teams, suppliers, and client representatives

• Assist in small works projects and procurement of materials/services

• Provide admin support to the Facilities Manager and engineering team

What We're Looking For:

• Previous experience in a Facilities Coordinator or FM Helpdesk role

• Strong understanding of building compliance and maintenance schedules

• Familiarity with CAFM systems and Microsoft Office Suite

• Excellent communication and organisational skills

• Health & Safety awareness and commitment to service excellence

• Ability to multitask in a fast-paced environment

Desirable Qualifications:

• IOSH Working Safely or similar H&S training

• Understanding of M&E asset types and FM terminology

If this role is for you and you are interested please apply now!

Call me on (phone number removed) or apply with you cv