A prestigious boutique Investment Management firm is seeking a professional to join their growing team. This role will take ownership of the day-to-day running of the front of house, while also providing administrative support to the wider business as needed and cover to the EA.

This is an excellent opportunity for a bright, proactive individual with strong administrative and reception experience gained within a professional environment.

Company benefits: gym on-site, private healthcare and dental, 25 days holiday, discretionery bonus, free drinks, breakfast (toast/cereal/fruit etc)

Hours: 8am-5pm/9am-6pm (in office)

RESPONSIBILITIES

Providing a friendly welcome to all investors/guests and ensuring meeting rooms are prepared and guests are made comfortable in the meeting room, providing refreshments as appropriate.

Managing the meeting room booking system and acting as the main point of contact for guest and meeting room organisation – including AV set up, organisation of lunches, breakfasts etc. to ensure a seamless experience.

Ensuring the reception area and meeting rooms are kept clean and tidy in preparation for upcoming meetings.

Managing the switchboard and acting as the main point of contact for all incoming calls.

Providing day-to-day support across all business functions, including scheduling meetings/calls, diary support, booking restaurants and taxis, travel coordination, preparing expenses, ComplySci attestations, Skillcast training, and ad-hoc project support. Ad-hoc admin tasks such as scanning, printing, filing, preparing/formatting documents, typing up notes etc.

Booking and coordinating couriers.

Sorting/distributing all of the Firm’s post.

Maintaining the coffee machines in the office daily, tracking stock levels of pantry items and stationery etc.

Supporting the Executive Assistant as required i.e. Firm event support.

Providing annual leave cover for the Executive Assistant.

KNOWLEDGE, SKILLS AND EXPERIENCE

3+ years’ experience working as a receptionist and office administrator.

Pro-active, efficient and organised with a keen understanding of diary management.

Great at problem solving with strong attention to detail.

Ability to build strong relationships and communicate across all levels of the Firm.

Good knowledge of MS Office Suite. The ability to work independently.

Reliable and discreet. Well-presented and polite.

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