Transport Administrator

Manningtree | -26,000 per annum | Monday to Friday | Permanent |

To work within established systems and procedures under the direction of the Administration Manager to support general administrative tasks relating to completed job reconciliation and invoicing

Using our in-house Traffic Management System (TMS) to process and check drivers'' completed weekly work, to match off and agree all work done by our subcontractor partners, and to undertake daily, weekly, and month-end invoicing.

Responsibilities:

• Checking all drivers weekly work to ensure Proof of Deliveries (PODs) are either electronically received or on paperwork, and match off accurately to the jobs built in the TMS.
• Liaising with our subcontract partners to agree all work they have carried out for us, ensuring all the PODs are received and uploaded to the jobs they''ve completed, and matching off their invoices to authorise for payment.
• Resolving queries regarding unclear or missing PODs, liaising with our drivers, customers, the Traffic Office, and subcontractors.
• Using the TMS Payroll section to check all electronically submitted timesheets are correct, and that all claims drivers have made for receipts and allowances are valid.
• Ensuring all revenue and billing information in each job is correct, ensuring the necessary Purchase Orders are present, and putting the job to the correct status in readiness for invoicing.
• Ensuring our admin inbox with queries is dealt with promptly.
• Using on-line customer invoicing portals to raise and submit invoices.
• Supporting the Administration Supervisor on any priorities as may be required from time to time.

Required experience:

• Excellent Microsoft Office skills particularly Excel where running reports and reconciling between spreadsheets is required.
• Proven numerical aptitude.
• Ability to work to deadlines with great attention to accuracy.
• Ability to multitask, show initiative, and prioritise work during busier periods.
• Willingness to take on new responsibilities and commitment to personal development.
• Ability to adapt plans and being able to deal with change.
• Excellent communication skills, computer literate, ability to work autonomously within a team environment.
• A meticulous attention to detail, and an enquiring nature is needed to identify potential issues.
• An organised, reliable, tolerant and flexible personality is required.
• Must be able to accept responsibility of tasks undertaken and adapt to changing priorities.

Interested? Apply now or contact Kristy at the Acorn by Synergie Chippenham branch!

Acorn by Synergie acts as an employment agency for permanent recruitment.