HR Shared Services Administrator
Contract: Fixed-term, 12 months
 
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
 
Key Responsibilities:
 
Employee Lifecycle Support:

- Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records.
- Manage employee benefits administration, including updates to the UK Flexible Benefits system.
- Complete employment verification requests and oversee the probation process.
- Administer absence and family leave policies using the MyHR absence management tool.

 
Onboarding and Offboarding:

- Partner with the Resourcing team to deliver a seamless onboarding experience.
- Schedule and coordinate interviews as required.
- Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll.
- Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers.
- Liaise with third-party providers for pre-employment checks and immigration documentation.
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Payroll Preparation:

- Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.

 
Wider HR Team Support:

- Assist with procurement and vendor management.
- Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing).
- Provide admin support to Talent and Development and Diversity, Equity and Inclusion initiatives.

 
About You:

- Experience in HR administration, with knowledge of the full employee lifecycle.
- Confident communicator, able to explain policies and processes clearly.
- Highly organised, detail-oriented, and able to manage multiple tasks effectively.
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience with HR systems essential – Oracle knowledge highly desirable.
- Understanding of data protection and confidentiality requirements.
- Flexible, collaborative and open to change.
- Passionate about delivering a positive and professional employee experience.

 
What They Offer:

- Competitive salary (£28,000–£30,000)
- Annual bonus and pension scheme
- 25 days annual leave, plus the option to buy 5 additional days
- Private medical cover
- Life assurance
- Employee Share Purchase Plan
- Subsidised gym membership
- Cycle to work scheme
- Employee assistance programme
- 1 day annual charitable leave
- Supportive and inclusive working culture