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Global Experience SpecialistsLocation:

London, United KingdomJob Category:

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9175f8369fa7Job Views:

4Posted:

25.08.2025Expiry Date:

09.10.2025col-wideJob Description:

Vacancy: Project Coordinator - ExhibitorsJob Reference Number: VN8Employment Type: PermanentDo you have experience within the exhibition and events industry? Do you thrive in a fast-paced environment?GES is currently looking for a Project Coordinator to join our Graphics Team based in Birmingham.Role Purpose:To support the GES Exhibitor Graphics function by providing a full coordination service to the team, ensuring all tasks are performed efficiently, accurately, and in a timely manner, in line with the client’s SLA.Who we areGES is a global, full-service face-to-face live events marketing partner. We create some of the most incredible events in the world – exhibitions, events, sales conferences, and more. From initial strategy to audiovisual production to measurement, we bring brands to life!Our mission is to create memorable event experiences, and our talented employees worldwide help us achieve this. We foster an innovative, fast-paced, and creative environment for those who like to think, create, and work. Our team includes designers, account managers, marketing specialists, business pros, and artisans.GES employees excel at collaboration and communication.What you will doManage the Exhibitor Graphics invoicing system, ensuring invoices are checked and match the correct Purchase Order (PO).Take initial face-to-face briefings from internal and external clients and start the planning process.Develop a work schedule based on specific client requirements for events, including resources, labor, and travel bookings.Communicate show requirements to all departments within graphics and brief design and production accordingly.Provide a costing program to clients, listing all items and budgets.Generate quotes for off-the-shelf and bespoke products for internal and external customers.Keep schedules updated and accessible on server and internal systems.Assist callers via phone and online chats with queries.Coordinate graphic projects, ensuring client briefs are followed and graphics are accurate.Use internal PMS and SOP systems.Review and update the revenue tracker daily.Manage external courier systems cost-effectively, with purchase order requests.Maintain departmental and personal KPIs and objectives.Create onsite job packs with accurate and current information.Assist the project management team with ad hoc tasks as needed.Show flexibility to undertake various tasks at different times and locations.Represent the company professionally and stay informed on industry trends.Perform other duties as assigned.RelationshipsYou will develop and maintain positive relationships internally and externally to facilitate growth and integration. You will collaborate with and support GES employees, departments, suppliers, exhibitors, and organizers.Development and BenefitsAt GES, we provide tools for your career progression. There are many internal opportunities, and line managers support your growth as the business expands.#LI-CM1Salary: Competitive

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