Job Description
Our client is a well-respected business with close to 2,000 employees. We are looking for an experienced Payroll Administrator who can work as part of a team to handle the business''s payroll requirements.
This is a full-time permanent position and the hours are 8:30am-5:30pm Monday to Friday (40 hour working week).
Details of the position are as follows:
Person Specification
Essential
- Proven experience in payroll administration or a similar role.
- Strong knowledge of payroll processes, including statutory payments (SSP, SMP, SPP, etc.).
- Understanding of payroll year-end processes including P60s, P11Ds, and P45s.
- Good understanding of UK PAYE, National Insurance, and HMRC reporting requirements.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office, particularly Excel.
- Ability to handle confidential information with discretion.
- Strong organisational skills with the ability to prioritise and meet strict deadlines.
- Good communication skills, both written and verbal.
- Ability to work effectively as part of a team.
-Desirable
- Experience using payroll software (e.g., iTrent, Sage, or similar).
- Experience working in a multi-site or large business environment.
- Knowledge of pension auto-enrolment processes.
- Experience liaising with HMRC and other third-party providers.
- Awareness of GDPR and data protection compliance within payroll.
Main Accountabilities and Responsibilities
Payroll Processing & Compliance
- Accurately process monthly payroll in line with company deadlines, ensuring compliance with HMRC and statutory requirements.
- Collate, review, and input data for new starters, leavers, overtime, expenses, bonuses, and other payroll exceptions.
- Submit payroll files to MHR and manage the validation process, resolving discrepancies before final submission.
- Prepare and submit BACS payments, PAYE, and payroll certificates, ensuring all approvals are in place.
- Maintain awareness of legislative changes impacting payroll and statutory payments.
Pensions & Benefits Administration
- Administer pension auto-enrolment, opt-ins, opt-outs, and re-enrolment cycles for all brands.
- Produce pension letters and upload to colleague records, ensuring regulatory compliance.
- Manage colleague benefit data (private health care, group income protection, life assurance) and liaise with providers on updates and renewals.
- Produce accurate reports to support gender pay gap submissions, P11D reporting, and other statutory filings.
Reporting & Data Management
- Maintain accurate and confidential payroll and HR records to support audits and reporting requirements.
- Spot-check payroll monthly and provide findings to the HR Manager.
- Update and share bonus eligibility and absence reports with Finance and HR teams.
- Liaise with HMRC and other external agencies regarding tax codes, statutory payments, and compliance queries.
Colleague Support
- Act as the first point of contact for payroll and benefit queries, resolving issues promptly and professionally.
- Provide guidance to colleagues on statutory pay entitlements including maternity, paternity, and SSP.
- Support HR colleagues with payroll-related processes to ensure a seamless colleague experience.
Skills, Experience and Behaviours
- A-Levels or equivalent (Degree in Accounting or related field preferred).
- Minimum 1 years'' experience in a payroll role, ideally in a multi-site environment.
- Strong numerical aptitude and attention to detail, with experience using Excel (formulas, reporting).
- Knowledge of UK payroll legislation and statutory reporting requirements.
- Excellent organisational and communication skills, with the ability to prioritise and meet deadlines.
- Able to maintain strict confidentiality and handle sensitive information professionally.
What Success Looks Like
- Payroll is processed accurately and on time every month, with no missed deadlines.
- Colleague queries are resolved efficiently, maintaining trust and confidentiality.
- Statutory reporting and compliance requirements are met consistently.
- HR and Finance colleagues have accurate and timely payroll data for decision-making.
Benefits Package
- Up to c-36k basic salary (depending on experience)
- 25 days holiday (+8 bank holidays)
- Group bonus scheme
- Enhanced pension scheme (5% employer, 3% employee)
- Employee assistance programme-
If you are experienced within Payroll and looking for your next challenge, please apply now!