Executive Officer - Corporate Services

Location:-AddlestoneOffice-based,-5-days-per-week

Department:-Corporate-Services

The-Opportunity

We-are-looking-for-a-highly-organised-and-proactive-Executive-Officer-to-join-a-busy-Corporate-Services-team,-providing-essential-administrative-and-operational-support-across-the-organisation.

The-primary-focus-of-this-role-will-be-coordinating-and-arranging-business-travel,-with-a-particular-emphasis-on-international-travel.-You-will-take-responsibility-for-managing-the-administrative-arrangements-from-start-to-finish,-ensuring-bookings,-documentation-and-approvals-are-completed-accurately-and-in-line-with-established-procedures.

Alongside-your-travel-coordination-responsibilities,-you-will-play-an-important-part-in-supporting-the-wider-Corporate-Services-function,-helping-to-ensure-the-smooth-and-efficient-day-to-day-running-of-the-office.

Key-Responsibilities

Business-Travel-Coordination

• Coordinate-and-arrange-business-travel-on-behalf-of-colleagues,-primarily-involving-international-travel.
• Ensure-all-travel-arrangements-comply-with-relevant-policies,-procedures-and-approval-requirements.
• Liaise-with-colleagues,-travellers-and-external-contacts-to-gather-the-necessary-information.
• Complete-and-process-travel-related-forms-and-documentation-accurately-and-efficiently.
• Maintain-accurate-travel-records,-spreadsheets-and-supporting-information.
• Monitor-bookings-and-assist-with-any-queries,-amendments-or-changes-to-travel-arrangements.
• Provide-colleagues-with-clear-guidance-on-travel-procedures-and-administrative-requirements.
• Develop-a-thorough-understanding-of-internal-travel-processes-and-ensure-these-are-consistently-followed.

Wider-Corporate-Services-Support

As-part-of-the-wider-team,-you-will-also-provide-general-office-and-administrative-support,-including:

• Managing-stationery-and-office-supplies,-arranging-replenishment-when-required.
• Ordering-equipment-and-other-items-in-accordance-with-agreed-procedures.
• Supporting-the-organisation-of-meetings,-including-room-bookings-and-preparation.
• Arranging-refreshments-for-meetings-and-events.
• Responding-to-general-office-administration-requests-from-colleagues.
• Supporting-workplace-health-and-safety-activities,-including-checking-first-aid-kits-and-assisting-with-fire-drills.
• Maintaining-appropriate-records-and-spreadsheets.
• Providing-flexible-support-to-other-areas-of-the-team-as-operational-requirements-arise.

About-You

We-are-looking-for-someone-who-is-organised,-methodical-and-comfortable-working-in-a-busy-administrative-environment.

You-will-ideally-demonstrate:

• Previous-experience-in-an-administrative,-coordination-or-office-support-role.
• Excellent-organisational-skills-and-the-ability-to-manage-competing-priorities.
• Strong-attention-to-detail,-particularly-when-dealing-with-bookings,-forms-and-records.
• The-ability-to-learn-new-procedures-and-processes-quickly.
• Good-written-and-verbal-communication-skills.
• Confidence-liaising-with-colleagues-at-all-levels.
• Competent-IT-skills,-particularly-Microsoft-Outlook,-Excel-and-Word.
• The-ability-to-work-independently,-use-initiative-and-recognise-when-issues-need-escalating.
• A-flexible,-approachable-and-customer-focused-attitude.
• A-dependable-approach,-with-the-ability-to-take-ownership-of-tasks-and-see-them-through-to-completion.

Working-Arrangements

This-is-a-fully-office-based-position,-requiring-attendance-on-site-five-days-per-week.

The-role-offers-an-opportunity-to-become-an-integral-part-of-a-supportive-Corporate-Services-team,-providing-varied-administrative-and-operational-support-across-the-organisation.

If-you-are-an-organised-and-detail-focused-administrator-who-enjoys-coordinating-arrangements,-supporting-colleagues-and-ensuring-everything-runs-smoothly-behind-the-scenes,-we-would-love-to-hear-from-you.