HR Project Coordinator

Role Overview:

Our client is seeking a highly organised and detail oriented HR Project Coordinator on a fixed term contract of 6-9 months to support a key business project focused on developing and maintaining accurate employee data within their HR management system.

This role will be responsible for ensuring all employee information is correctly captured, maintained, and updated within the system, creating a comprehensive and reliable source of workforce data. Information will include job descriptions, role specifications, salary and bonus structures, reporting lines, KPIs, objectives, and other people related information.

The successful candidate will play a vital role in enabling real time reporting and business insights, ensuring stakeholders can access accurate information quickly and efficiently.

Due to the sensitive nature of the information handled, the role requires the highest levels of confidentiality, discretion, and professionalism.

Key Responsibilities

• Coordinate the collection, validation, and input of employee data into the HR system.
• Ensure all job roles have accurate and up to date job descriptions and role specifications.
• Maintain records relating to salary structures, bonus schemes, benefits, and organisational hierarchies.
• Input and manage employee objectives, KPIs, and performance related information.
• Work closely with HR, departmental managers, and senior leadership teams to gather and verify information.
• Conduct regular audits of HR data to ensure accuracy, consistency, and completeness.
• Identify data discrepancies and proactively resolve issues.
• Support the development of reporting dashboards and management information within the system.
• Produce ad hoc reports and data analysis as required.
• Assist with process improvement initiatives to enhance HR data management and reporting capabilities.
• Ensure compliance with GDPR and company data protection policies at all times.

Skills & Experience

Essential

• Previous experience in an HR Administration, HR Coordinator, HR Systems, Project Coordination, or similar role.
• Strong attention to detail and commitment to data accuracy.
• Experience working with confidential and sensitive information.
• Excellent organisational and project coordination skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and stakeholder management skills.
• High levels of integrity, professionalism, and discretion.

Desirable

• Previous experience using Cascade HR software.
• Experience working on HR system implementation or data migration projects.
• Understanding of HR processes, organisational structures, and performance management frameworks.
• Knowledge of GDPR and HR data governance principles.

Personal Attributes

• Highly trustworthy and capable of handling confidential information appropriately.
• Methodical and process driven approach to work.
• Analytical with strong problem solving skills.
• Self motivated and able to work independently.
• Collaborative team player with a proactive attitude.
• Comfortable operating in an environment where exposure to sensitive HR discussions and business information is common.