Project Support Officer
Location; London Office Based 
Salary upto £45,000 per annum

We are looking for a bright and ambitious Project Administrator to join our team and work closely with both our Project and Central Teams. You will play a key role in supporting accurate commercial and financial reporting, ensuring contractual and regulatory compliance across multidisciplinary major infrastructure projects.

This is a full-time role, with a strong presence in our London office (minimum 4 days a week), and offers the opportunity to contribute directly to the smooth delivery of some of our most exciting projects.

Role & Responsibilities

Larger Projects – Primary Role

• Rapport support: Working with task owners to input fees, billing schedules, resource plans and subcontractor information
• Timesheet completion: Ensuring timely and accurate recording, including from subconsultants
  Application for Payment / Invoicing preparation
  Expense preparation
  Updating trackers of all project processes
  Compliance: Assisting in the qualification and onboarding of subconsultants, including IR35 and H&S documentation (with support from Commercial and People Teams)
  Filing: Ensuring project documentation is complete and accessible in advance of any client or statutory audit

Smaller Projects

• Supporting project delivery and compliance processes
• Rapport input: Fees, billing schedules, resource allocation, subcontractor information
• Timesheet completion monitoring
• Invoicing
• Compliance: Ensuring subcontractor appointments and relevant IR35 and H&S documentation are in place
• Filing and record-keeping

Requirements

• Minimum 4 years’ experience in a project support or administration role within the built environment (engineering/architecture preferred)
• Experience using ERP systems (Rapport3 or similar)
• Familiarity with NEC projects, including AFP, EWN and CE processes
• Experience managing subconsultant appointments
• Knowledge and experience of regulatory and contractual compliance, including conflict of interest, IR35, anti-bribery and CDM
• Experience using client-side commercial project management software such as CMAR or Aconex
• Proficient in Microsoft Excel, including pivot tables and VLOOKUP
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
• High attention to detail and highly numerate
• Fluent written and spoken English
• Strong organisational and communication skills
• Comfortable working in a fast-paced environment and managing multiple workstreams

What we offer

• Comprehensive pension scheme
• Flexible working including 9-day fortnight scheme
• Life Assurance – 4x Salary
• Private medical insurance with access to WeCare 24/7 GP service
• Health Assured Employee Assistance Programme
• Cycle to work scheme and other benefits