OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world’s critical infrastructure and securing our way of life.The Position

The Office Manager is responsible for ensuring the smooth operation of the office environment. This role involves managing administrative tasks, coordinating office activities, and providing support to staff and management. The Office Manager acts as the central point of contact within the office and is essential for maintaining an efficient and productive workplace. In addition, this position includes Executive Assistant duties, providing high-level support to senior leadership by managing schedules, communications, and confidential matters.What You Will Be Doing

Administrative Support: Oversee day-to-day office operations.Administrative Support: Manage office supplies inventory and place orders when necessary – vendor management.Administrative Support: Maintain office equipment and arrange for necessary repairs or replacements.Administrative Support: Handle incoming and outgoing correspondence, including mail, emails, and phone calls.Administrative Support: Organize and schedule meetings, appointments, and travel arrangements.Executive Assistant Support: Provide executive-level support to senior leaders, including calendar management, meeting coordination, and travel planning.Executive Assistant Support: Prepare agendas, presentations, and meeting materials.Executive Assistant Support: Handle confidential and sensitive information with discretion.Executive Assistant Support: Draft and manage correspondence on behalf of leadership.Executive Assistant Support: Assist with time management by prioritizing requests and tasks.Executive Assistant Support: Coordinate and follow up on action items from meetings.Office Coordination: Liaise with other departments and external partners to coordinate office activities.Office Coordination: Ensure office layout is functional and presentable, managing any required changes or upgrades.Office Coordination: Coordinate with IT support to manage office technology needs and assets inventory.Office Coordination: Supervise office cleaning and maintenance to ensure a tidy and safe work environment.Financial Duties: Manage office budgets, including tracking expenses, processing invoices and payment registration.Financial Duties: Assist in payroll processing and employee expense reports.Compliance and Safety: Ensure the office complies with all relevant health and safety regulations.Compliance and Safety: Monitor office security protocols.Compliance and Safety: Maintain confidentiality of sensitive information and ensure compliance with data protection policies.Event Planning: Organize office events, including meetings, conferences, and staff celebrations.Event Planning: Coordinate logistics for corporate events, such as venue booking, catering, and transportation.What We Need From You

Strong organizational, multitasking abilities, and attention to detail.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite and office management software.Basic accounting knowledge and budget management skills.Ability to work independently and handle confidential information with discretion.Experience supporting senior-level executives is a strong advantage.A bachelor’s degree in business administration or a related field is preferred.Minimum of 3–5 years of experience in office management, executive assistance, or a similar role.OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.

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