Office and Accounts Administrator

Office and Accounts Administrator - 32,000 - 36,000 DOE - CamdenOur client, a family-owned property investment business: four companies, around 90 properties across London, Liverpool and the rest of the UK. The administrator will keep the office, the paperwork and the money flowing smoothly.Responsibilities:Accounts AdminCollect supplier invoices and utility bills as they arrive by email and post. Download bills from supplier portals.Check each invoice against the order, contract or agreement. Send queries to whoever placed the order.Rename and file every invoice using the company''s expense codes, by company and property.Prepare the weekly payment run for approval. Approved payments are made by James or Kate; the administrator does not authorise payments.Load payroll and PAYE payments from the figures the bookkeeper provides.Send the week''s invoices to the bookkeeper on a set day and keep the reference copy filed.Keep the bank account and supplier details list up to date and confirm any change of supplier bank details by phone before it is used.Act as the bookkeeper''s day-to-day contact for missing invoices, receipts and queries.Help set up and apply the new cost codes, so every cost is allocated to a property and a company.Gather the information needed for VAT returns, year-end accounts and confirmation statements, to the deadlines in the calendar. Combined Calendar Set up and run one calendar for the whole business, with reminders far enough ahead to act on:Accounts: ..... full job details .....