Accounts Assistant

 

Job Title:           Accounts Assistant

Location:           Redditch

Hours:               8.30am-5pm Monday to Friday

Salary:              Up to £32k dependant on experience

 

My client is an established, independent recruitment business providing temporary and permanent recruitment services to businesses across the UK.

As the business continues to grow, having accurate, timely financial information is increasingly important to the decisions we make. We are therefore creating a new Accounts Assistant position to strengthen our Accounts team and help us maintain an accurate, up-to-date and real-time picture of the company’s financial position. We are ideally looking for someone with between 1-5 years experience. 

The Role

The Accounts Assistant will provide day-to-day administrative and transactional support to our accounts team.

This is a varied role covering bank reconciliation, purchase ledger, invoice queries, basic financial reporting and customer credit checks. Accuracy and consistency will be particularly important, with many of the core tasks completed daily to ensure our financial information remains current.

From time to time, the role will also provide holiday and absence cover for our temporary worker payroll function, including processing timesheets and assisting with weekly payroll administration.

Key ResponsibilitiesAccounts & Finance Administration

• Complete daily bank reconciliations, ensuring transactions are accurately recorded and discrepancies investigated promptly.
• Maintain and update the purchase ledger on a daily basis, ensuring supplier invoices and transactions are correctly recorded.
• Process and accurately code purchase invoices and other financial documentation.
• Work with colleagues across the business to investigate and resolve invoice and payment discrepancies.
• Reconcile supplier statements and identify missing invoices, credits or payments.
• Assist with maintaining accurate records of outstanding items and ensuring queries are followed through to resolution.
• Complete credit checks on prospective new clients and provide relevant information to support decisions on credit limits and payment terms.
• Assist with basic financial and management reporting.
• Help ensure the Accounts team has accurate, current information from which to understand the company’s financial position.
• Maintain accurate electronic records and supporting documentation.
• Support the wider Accounts team with general finance administration as required.

Temporary Worker Payroll Support

During periods of holiday, absence or increased workload, the role will provide additional support to our weekly temporary worker payroll process. This may include:

• Processing and checking temporary worker timesheets.
• Inputting and validating hours worked.
• Identifying missing or incorrect timesheet information and liaising with operational teams to resolve queries.
• Supporting payroll checks prior to processing.
• Helping ensure temporary workers are paid accurately and on time.
• Providing general administrative support to the payroll team where required.

Full training will be provided on our payroll processes and systems.

What We’re Looking For

We’re looking for someone who is naturally organised, accurate and comfortable working with numbers.

The successful person does not necessarily need to be a qualified accountant. This role would suit somebody with previous accounts, finance, payroll or administration experience who enjoys maintaining accurate records and making sure things are completed properly and on time.

You should have:

• Previous experience in an accounts, finance, bookkeeping or similar administrative role.
• A good understanding of basic accounting processes.
• Experience of bank reconciliation and/or purchase ledger would be advantageous.
• Good Excel and general IT skills.
• Strong numerical accuracy and attention to detail.
• The ability to identify discrepancies and investigate why figures do not match.
• Good communication skills and the confidence to work with colleagues across different areas of the business.
• The ability to prioritise recurring daily and weekly deadlines.
• A discreet and professional approach when handling confidential financial and payroll information.
• A willingness to learn our temporary payroll processes and provide cover when required.

Working Pattern

The role will initially be office-based to allow the successful person to learn our systems, processes and wider business. Following successful completion of a six-month probationary period, some homeworking will be available where appropriate.

Because the position provides occasional support to our weekly temporary payroll operation, flexibility during periods of team holiday or absence would be particularly valued.

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