Executive Assistant (Fixed Term Contract)

Location: Temple, London
Contract Length: 9 months (Maternity Cover, potential to extend!)
Salary: -38,000 - -42,000 per annum

Are you an organised and proactive professional with a passion for supporting a dynamic team? Our client, a prestigious barristers'' chambers in Temple, is seeking an enthusiastic Executive Assistant to join their thriving organisation. If you thrive in a busy environment and enjoy managing diverse administrative functions, this is the perfect opportunity for you!

Why Join Us?

• Work in a vibrant and professional environment located just 4 minutes from Temple train station.
• Be a crucial part of a leading legal team, specialising in commercial, public & regulatory, competition, sport, financial services, and employment law.
• Contribute to a collaborative workplace that values your input and encourages your professional growth.

Key Responsibilities:
As an Executive Assistant, you''ll play a pivotal role in the administration of chambers, including:

Barrister Administration:

• Manage annual renewals for Practising Certificates and Professional Indemnity Insurance.
• Oversee onboarding/offboarding processes for new tenants and members.
• organise in-house training and maintain CPD requirements.
• Provide ad hoc support to the Head of Chambers and members, including diary and travel management.

General Administration:

• Coordinate internal meetings and support senior management with scheduling.
• Assist Finance Manager with invoicing and expenses.
• Provide general administrative support as needed.

Pupillage Administration:

• Assist in organising mini-pupillages and university events.
• Prepare welcome packs and coordinate logistics for pupillage-related events.

Marketing and Events Support:

• Support the Marketing Manager in coordinating events and trips for senior management.
• Help arrange marketing-related logistics and materials.

Day-to-Day Tasks:

• Oversee weekly chambers tea and drinks, and organise gifts for special occasions.
• Maintain and update administration intranet pages and newsletters.

What We''re Looking For:
The ideal candidate will have:

• Strong written communication skills and excellent organisational abilities.
• Proficiency in Microsoft Word and Excel, with a keen attention to detail.
• Ability to work efficiently both independently and as part of a team.
• Experience in diary management and a professional telephone manner.
• A commitment to confidentiality and understanding of GDPR requirements.

Contract Terms:

• Core working hours: 9 am - 6 pm (one hour for lunch).
• 5 days per week in office during probation (3 months), 1 days from home thereafter.
• 22 days holiday + 8 bank holidays, with specific holiday limitations during legal term times.
• Private Medical Insurance and pension scheme membership.

Excited to Join Us?
If you''re ready to take on this exciting challenge and become a key player in our client''s legal team, we''d love to hear from you! Apply now

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