Office Administrator

General Administration: Manage day-to-day administrative tasks related to property management operations Maintain accurate records of tenant information, leases, and property documentation Handle tenant enquiries via phone, email, and in person in a professional manner Greet visitors and clients at the office, ensuring a welcoming and professional reception experience Offer refreshments to guests and assist with meeting room preparation when required. Update property management systems and databases with relevant information Support property managers and asset managers with reporting, document preparation, and compliance tasks Organise and maintain filing systems for both digital and physical records Assist with marketing properties by updating listings and preparing advertising materials Insurance Administration Manage the company''s commercial property insurance portfolio. Arrange and maintain insurance cover including Building Insurance (Block Policy), Terrorism Insurance, Plant and Machinery and Contractors Insurance Maintain accurate insurance schedules and renewal records. Liaise with insurance brokers regarding policy changes and renewals. Manage insurance claims from notification through to settlement. Handle claims including property damage, third-party liability and injury claims. Prepare and submit supporting documentation. Liaise with insurers, loss adjusters, brokers and internal departments. Maintain accurate claim records and provide regular progress ..... full job details .....